Privacy policy Promogifts.nl

Version 2018.1

This page was last modified in May 2018

Promogifts.nl attaches great importance to the protection of your personal data. In this Privacy Policy we want to provide clear and transparent information about how we handle personal data.

This privacy policy applies to the services of  Promogifts.nl . You should be aware that  Promogifts.nl  is not responsible for the privacy policies of other sites and sources. By using this website you indicate that you accept the privacy policy.  Promogifts.nl  respects the privacy of all users of its site and ensures that the personal information you provide is treated confidentially.

We do everything we can to guarantee your privacy and therefore handle personal data with care. Promogifts.nl complies in all cases with the applicable laws and regulations, including the General Data Protection Regulation. This means that we:

• Process your personal data in accordance with the purpose for which it was provided, these purposes and type of personal data are described in this Privacy policy;
• Processing of your personal data is limited to only those data that are minimally necessary for the purposes for which they are processed;
• Ask for your explicit consent if we need it to process your personal data;
• Have taken appropriate technical and organizational measures to ensure the security of your personal data;
• Do not pass on personal data to other parties unless this is necessary for the implementation of the purposes for which they were provided;
• To be aware of your rights regarding your personal data, to point this out to you and to respect them.

As Promogifts.nl we are responsible for the processing of your personal data. If, after reading our Privacy Policy, or in a more general sense, you have any questions about this or wish to contact us, you can do so via the contact details at the bottom of this document.

Purposes

We do not collect or use information for purposes other than those described in this privacy policy unless we have obtained your permission in advance.

Changes

This privacy statement is tailored to the use of and the options on this site. Any adjustments and/or changes to this site may lead to changes in this privacy statement. It is therefore advisable to regularly consult this privacy statement.

Cookies

We collect data for research to gain a better understanding of our customers so that we can tailor our services accordingly.

This website uses “cookies” (text files placed on your computer) to help the website analyze how users use the site. The information generated by the cookie about your use of the website can be transferred to Promogifts.nl 's own secure servers   or those of a third party. We use this information to keep track of how you use the website, to compile reports on website activity and to offer other services relating to website activity and internet usage.

Disable cookies

Most browsers are set to accept cookies by default, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features and services on our and other websites may not function properly if cookies are disabled in your browser.

Use of our services

When you register for one of our services, we ask you to provide personal data. This data is used to perform the service. The data is stored on  Promogifts.nl 's own secure servers  or those of a third party. We will not combine this data with other personal data we have.

Processing of personal data of Customers or suppliers

Personal data of customers or suppliers are processed by Promogifts.nl for the following purpose(s):

• Administrative purpose;
• Communication about the assignment and/or invitations;
• Executing or issuing an order.

The basis for this personal data is:

• The agreed assignment;

For the above objective(s), Promogifts.nl may request the following personal data from you:

• First name;
• Infix;
• Last name;
• (Business) Telephone number;
• (Business email address;
• Sex.

Your personal data is stored by Promogifts.nl for the above-mentioned processing(s) for the period:

• During the term of the agreement and thereafter only in the financial administration for a maximum of 7 years.

Processing of personal data of Newsletter subscribers

Personal data of Newsletter subscribers are processed by Promogifts.nl for the following purpose(s):

• Informing the person through news outlets.

The basis for this personal data is:

• The Newsletter registration form;

Adjust/unsubscribe from the newsletter service

At the bottom of each mailing you will find the option to change your details or unsubscribe.

For the above objective(s), Promogifts.nl may request the following personal data from you:

• First name;
• Infix;
• Last name;
• E-mail address.

Your personal data is stored by Promogifts.nl for the above-mentioned processing(s) for the period:

• During the period that one is registered.

Processing of personal data of prospects, stakeholder/lobby contacts and/or interested parties

Personal data of prospects, stakeholder/lobby contacts and/or interested parties are processed by Promogifts.nl for the following purpose(s):

• Provision of information in the form of newsletters and/or targeted contacts.

The basis for this personal data is:

• Verbal consent, delivery of a business card and/or via link on LinkedIn;

For the above objective(s), Promogifts.nl may request the following personal data from you:

• First name;
• Infix;
• Last name;
• Phone number;
• E-mail address.

Your personal data is stored by Promogifts.nl for the above-mentioned processing(s) for the period:

• During the period in which one is seen as a prospect, stakeholder/lobby contact and/or interested party.

Disclosure to third parties

We may provide the information you provide to us to third parties if this is necessary for the implementation of the purposes described above.

For example, we use a third party for:

• Taking care of the (financial) administration;

We never pass on personal data to other parties with whom we have not concluded a processing agreement. We naturally make the necessary agreements with these parties (processors) to ensure the security of your personal data. Furthermore, we will not provide the information you provide to other parties, unless this is legally required and permitted. An example of this is that the police requests (personal) data from us in the context of an investigation. In such a case, we must cooperate and are therefore obliged to provide this information. We may also share personal data with third parties if you give us written permission to do so.

Communication

When you send email or other messages to us, we may retain those messages. Sometimes we ask you for your personal information that is relevant to the situation in question. This makes it possible to process your questions and answer your requests. The data is stored on  Promogifts.nl 's own secure servers  or those of a third party. We will not combine this data with other personal data we have.

Within the EU

We do not provide personal data to parties located outside the EU.

Minors

We only process personal data of minors (persons under the age of 16) if written permission has been given by the parent, guardian or legal representative.

Retention period

Promogifts.nl does not store personal data longer than necessary for the purpose for which it was provided or is required by law.

Security

We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures;

• All persons who can access your data on behalf of Promogifts.nl are obliged to maintain confidentiality.
• We have a username and password policy on all our systems;
• We pseudonymize and ensure the encryption of personal data if there is reason to do so;
• We make backups of personal data in order to be able to restore them in the event of physical or technical incidents;
• We regularly test and evaluate our measures;
• Our employees are informed about the importance of protecting personal data.

Rights regarding your data

You have the right to inspect, rectify or delete the personal data we have received from you. You can also object to the processing of your personal data (or part thereof) by us or by one of our processors. You also have the right to have us transfer the data you provide to yourself or directly to another party on your behalf. We may ask you to identify yourself before we can respond to the aforementioned requests.

If we may process your personal data on the basis of permission you have given, you always have the right to withdraw this permission.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us directly. If we cannot reach an agreement with you, you always have the right to file a complaint with the Dutch Data Protection Authority, which is the supervisory authority in the field of privacy protection.

To ask

If you have any questions or comments regarding our Privacy Statement, please contact us!

Contact details

Promogifts.nl

Tulpstraat 79/81

2282NN Rijswijk

info@promogifts.nl

Telephone: +31 (0)85 07 17 888